how to register

business and workers

How To Register

The Middlemount Coal workforce safety management process is completed in two parts: business registration, and worker registration, including induction bookings.

We suggest you read through the instructions and give yourself time to source the information needed to work for Middlemount Coal.

A nominated administrator will complete this process for your business and each worker.

User guides with screenshots can be found on the Help and Resources page.

LET’S GET STARTED

STAGE 1: REGISTER YOUR BUSINESS

Step 1 > Register a username and password

The Middlemount Coal Workforce Management System can be found by clicking the button below.

Start by entering a username of your choosing, plus your email address and a password. You’ll be emailed confirmation.

Step 2 > Register business details and answer profile questions

Using your new details, login to the Middlemount Coal Workforce Management System.

Follow the process to register your business by answering profile questions and selecting the insurances and licences you can supply to support your registration.

Step 3 > Pay for registration

Business registration in the Middlemount Coal Workforce Management System is $150 + GST annually for the verification of your documents and information, and the maintenance of your account.

Step 4 > Upload documents for verification

You will be prompted to upload copies of the licences and insurances you selected in step 2 for verification:

    • Public & Product Liability Insurance
    • Workers Compensation Insurance
    • Professional Indemnity Insurance
    • Occupational Licenses (eg Electrical, Plumbing etc)
    • ASNZ4801/ISO18001 Certificate

You will be emailed when your documents are verified or if any corrections are required to finalise your company registration.

To complete your registration, you will next be invited to register your workers. Please click to expand Stage 2.

STAGE 2: REGISTER YOUR WORKERS

Invitation to manage workers

On successful business registration, you will be invited to login to register and manage your workers. Before proceeding to the system, please complete step 1: induction booking request below.

Step 1 > Induction Booking Request

To ensure all workers are inducted onto site, complete an electronic Induction Booking Request form for each worker. Once approved, a PDF document will be returned which you will need to upload during the registration process.

Step 2 > Login and add workers

On business registration approval (stage 1), Pegasus will email you login details to register your workers.

Using these emailed details, login and add your workers – you’ll start by selecting Manage Roles and then Add New Employee. From here you can enter and save their personal contact details, address, phone and email.

Step 3 > Pay for worker registration and access ID card

Pay for your worker’s registration and order their access ID cards to work for Middlemount Coal.

    • Worker registration costs $95 + GST per person for the first year for the management of roles, verification of documents, and supply of card.
    • Annual renewal costs $50 + GST per person

A tax invoice will be supplied on payment.

Step 4 > Add roles, upload documents and book training

You will next select your worker’s name to Add New Role and choose their Middlemount Coal work role/s.

Your selections will determine the competency documents which need to be uploaded in the system to prove your worker is can complete the chosen role/s. Documents may include but are not limited to:

    • Photograph
    • Proof of Identity
    • Medical
    • High Risk Licenses
    • Trade or Tertiary Qualifications
    • Certificates or Statements of Attainment

At this time, you will also book your worker’s online and classroom safety inductions. They will be emailed details about how and where to complete each before attending site.

Pegasus will validate the documents you upload during registration. You will be emailed to update any required information. Upon document approval and induction completion, the roles will be applied to your worker’s profile and their access ID cards printed and sent.

Ongoing system access

Once you have completed both stages to register, the system can be accessed by creating a Pegasus Gateway account, and adding the Middlemount Coal tile. This allows you to access both parts of the Middlemount Coal Workforce Management System from one place with one login. Click the Pegasus Gateway button at the top of the page to register a new Gateway account.